Best way to build a fleet of vehicles

Knowing how to build your small fleet business properly is the only way it will become a success. This success will rely on providing the best possible service to your clients so that they can rely on you to be dependable while expanding your commercial motor fleet.

Best way to build a fleet of vehicles

For the small business owner, the purchase of a new vehicle can be an overwhelming financial challenge. Because of that there are up to 4 paths that can be followed in adding to your fleet.

To help the small fleet business owners expand, many dealers and manufacturers of vehicle provide multiple financial options to fit their needs.

Before making the purchase or leasing of a vehicle what should be considered?

The way a fleet business owner decides on how to build a business fleet is generally decided on by their financial situation. Leasing is less expensive, but purchasing acquires capital. Choose the path that would be most beneficial in terms taxes and goals so that you will stay out of trouble with the government and still see progress.

The best way to build your small fleet business is to do it slowly over time by adding one to three new vehicles to the fleet each year until you obtain the size you need. This makes it possible for your client base to grow in an orderly fashion and makes it possible for you to provide consistent and dependable delivery business.

Going Green Can Save you money

Why should you consider a green electric fleet can be to save the environment or because within the next 20 years the sales of petrol and diesel vehicles will end. Either reason can be the justification, but the UK is moving towards zero emission vehicles and businesses that make this move now will reap the maximum benefits.  With these moves it is also inevitable that the costs of green fleet insurance will also come down. 

Is there a tax incentive to go green?

The UK government has made it advantageous to go green with reduced taxes on both electric and hybrid vehicles. Because electricity is not considered a fuel, owners of electrical vehicles do not pay fuel duty tax.

In the 2020-2021 tax revision slated to take effect in the UK the BIK rate or Benefit of Kind tax will see the zero emission vehicles being taxed at 2% while the heavy polluting vehicles can be taxed up to 37%. The UPS are now using an electric truck fleet to delivery goods in Kentish town London.

Another advantage of going green with your fleet of vehicles is enhanced the capital allowance benefits from the UK government. Right now when you purchase an electrical vehicle the cost of it paid out by the business can be written off against the company’s taxable profits for the year of the purchase. This can be as much as £7,000.

Are grants available from the UK government?

At this time there are grants being given so individuals and businesses that purchase electrical vehicles. This includes funds for both cars and vans.

What types of vehicles are battery powered?

Other tax incentives include the following exceptions;

Why invest in a green fleet?

The leading reason is costs. By going green the cost of operating the fleet in both the power needed to propel the vehicles and their associated maintenance costs are lower than the standard vehicles now on the roadways.

Why should you consider a green electric fleet now instead of waiting is simple, because the government incentives, grants and tax benefits will not last forever. The government only uses financial incentives to get the public moving in the direction they want.

Summary

Once the move to going green is the norm, the incentives will no longer be needed and your chance to convert to a green fleet at the lowest possible price will be gone.

What is taxi insurance

Knowing just what is taxi insurance will help you be legally protected when you are transporting passengers in your commercial vehicle. Since you cannot be covered by a standard vehicle insurance policy, a Hire for Reward policy is required. If you operate a fleet then we can provide you with quotes for taxi fleet insurance.

What is Hire and Reward Insurance?

Hire and Reward insurance is the coverage every taxi driver, rideshare driver like Uber, chauffeur and courier needs to be legally covered on the road in accordance with UK law. This protects the person you are transporting and their contents.

Are there different types of coverage?

Once the above selections are made then the exact coverage needs to be decided upon.

Are there special add-ons that should be considered?

Taxi Breakdown coverage will cover the costs of taking your passengers to their final destination if your taxi breaks down or in involved in an accident.

In some taxi policies legal assistance is provided while in others it is not. Read the fine print and if your policy does not cover legal assistance, an add-on for it should be included to cover the legal cost. This is used if you need to take legal action for the recovery of fees or the costs of damage to your vehicle

Replacement Plated Cabs coverage which will provide a vehicle to be used as a taxi within 24 hours of an accident or your vehicle is not roadworthy.

If you are not sure what you need, one of our independent insurance brokers are ready and willing to assist you. They can help find the type of policy that fits your needs at a price you can afford.

Why is taxi insurance so expensive?

Public Liability insurance is highly recommended. This will protect you against any lawsuit that might occur if one of your passengers files a lawsuit for damages while they were in your vehicle.

Many taxis operate in highly congested urban areas which also contribute to high risk which means higher premiums.

The biggest reason taxi insurance is more expensive than a standard vehicle policy is because of the increased risk associated with this type of vehicle. This includes the vehicle being on the road more hours and covering more miles than a standard vehicle.

Most drivers are familiar with no claims bonus and how it impacts the cost of your ongoing car insurance. Fleet insurance experience is the equivalent when we are dealing with how a fleet insurance premium is derived. Now you will understand the importance held within this document has and how it can impact the cost of your fleet insurance.

This document  is provided by your existing broker. You may find some brokers may be reluctant to provide or make excuses of why it is not available.  Do not accept any such excuses. This document " Confirmed Fleet Insurance Claims Experience " belongs to you and must be released when requested.

So any discount or increase in your business or family fleet insurance will be based not on individual cars, but on the overall claims history.

How is a fleet insurance premium calculated? 

When your fleet premium is recalculated it will be based in the main on the following 3 key factors. 

Work with your insurance company

As it is a statistical analysis insurance companies need at least 3 years of history to be able to truly judge your risk. So if a new policy be aware that the claims you make now will have a big impact down the road.

The insurer does not want to see a trend of increased  claims, and it is in both interest that it remains at an acceptable level. Most insurers will be able to offer you if a family fleet or your business risk management training. This training works by putting procedure in place quickly that will reverse any upward trend.

Insuring your fleet: Factors to take into Consideration

Fleet Insurance is a must for those that deploy multiple vehicles to run their business. Not only is it required by law, but it also helps to protect your investment so that your business can thrive well into the future.  

What is the biggest advantage of having fleet insurance?

By taking out a multi vehicle policy to cover your fleet of vehicles the premiums will be lower. This is possible because you have decided to purchase insurance in bulk. It is the same principle with most commodities, the more you purchase, the higher the discount is.

How do determine which fleet insurance is right for your organization?

Before taking out an insurance policy, an organisation needs to assess how they use their vehicles. Items that factor into the selection for the right type of insurance policy include the following;

What are the different types of insurance that can be grouped into fleet insurance coverage?

Are there any other types of coverage a business should consider?

For protection against lawsuits a public liability policy is highly advised. This will cover the legal costs and any settlement when someone files an accusation against your business in court.

Because the fleet will be away from the office when in operation, the recovery of vehicles that break down is very handy to have. Unless a tow truck and mechanic are on staff, Breakdown assistance will cover the costs of recovering the vehicles when they become stranded on the road.

Does every vehicle have to be covered with the same type of insurance?

Each vehicle covered in a fleet insurance policy will have its own individual policy. While all the policies can be the same, it is not a requirement. This makes it possible for the vehicle used by sales representatives to have Full Comprehensive while the delivery vans to be covered with a courier’s policy.

Conclusion

By taking out a fleet insurance policy all the vehicles can be covered at a lower price. Because each vehicle is also covered with its own policy that fits the needs for how it is used, the correct type of coverage for each vehicle is obtained.

The Dangers that Fleet Drivers Face

The dangers that fleet drivers face are considerably more than commuters have to deal with due to their increase presences on the motorways across the UK and Europe. There are ways to reduce these dangers and keep your fleet drivers safer and in so doing reduce your costs for motor fleet insurance.

Will continuous training reduce dangers fleet drivers face?

Yes training is a key component to reducing accidents and risk levels of fleet drivers. With a regular training session, the most important road safety hazards can be repeatedly discussed so that the drivers will have these situations freshly implanted in their minds. These hazards include the following;

By providing your fleet drivers with a consistent message during the meetings, they will be better prepared to avoid the hazard when they encounter them on the road.

Does the driving style of the fleet drivers increase their risk factors?

Again the answer is yes. This is another area that can be discussed during training. By consistently reminding your drivers of the dangers of certain aspects of driving styles they can reduce the risks. These styles of driving that need to be avoided include the following;

What can a company do other than training to reduce the risks on their drivers?

While training is a vital component to reducing risk fleet drivers will face on the roads so are the right types of company policies all drivers must comply with while at work.

To help reduce fatigue there should be a time limit each driver has for continuously operating of a vehicle. Regularly scheduled breaks will reduce fatigue and help to keep drivers alert when on the road.

A policy on the proper use of a cell phone is a must today. There are many locations around the world where texting while driving is against the law. This should also be a company policy, so it is in writing. The company should also provide the equipment so that the phone can be answered and communication can occur while being hands free.

Each vehicle should also be regularly inspected to make sure they are road ready. This will reduce the risk of mechanical failures on the road.

Conclusion

The most important policy to have is a no tolerance on driving under the influence of alcohol.

A company can reduce the dangers that fleet drivers face by regularly scheduling training session and maintenance inspections on vehicles along with having the right policies in place.  An added bonus of having these measures in place is most insurance companies will reduce the premiums cost for  multi van insurance because the risks have been reduced.

5 steps to a lower premium

The price of UK fleet Insurance continues to increase. The introduction of keyless car entry  is one of the key reason for the increase in car theft. As a result the price of auto insurance continues to increase. However, there are steps that can be taken to either reduce or keep the costs under control. 

The risk of claim is a main factor in determining your company fleet insurance costs.  

Be proactive and act on the advise below. Communicate with your broker on these and any other measures that could reduce your annual premiums.

1 Telematics

Increasingly technology is improving driving and also reducing the likelihood of accidents. Telematics enables each driver to receive the exact type of training required to reduce avoidable accidents. 

In addition, the software will also enable intelligent route planning  based on both historical and real time information. Search for Telematics and Fleet manage for range of software as a service offers all available in the cloud

2 Theft Risk Faraday Wallet

Security is now the number one factor used in determining  your insurance premium. However, it is possible to take steps to reduce keyless car theft. One cheap method is to keep the keys in a metal box or a microwave. Faraday wallets are also available and will provide the same protection as a metal box.

3 Vehicle Security Tracking Devices

Fit concealed trackers that will enable you to track the exact location of any stolen fleet vehicle.

4 Third Party Only

If you manage a large fleet it may be worth the self insure approach. Effectively you provide  your own fleet cover and just purchase the legal minimum of third party.

5 Combined Insurance

Give your broker all of your insurance business, including employee liability and public liability. In return most brokers will reward you with an attractive discount on your motor fleet insurance.

Employee Car Allowance or Small Fleet

Are you facing the question of starting a small business fleet or providing a car allowance to your employees? Both options have benefits and the choice will depend on your business type and needs.

Having a business fleet of vehicles brings with it additional overheads, but if your company provides a delivery service the fleet option may be the only route. The first question that you must address is should you lease or buy. Each option comes with both advantages and disadvantages, and you must select the one that best meets with your business requirements both now and the near future. Always look ahead when planning to make  substantial investment.

Before proceeding with a  leased fleet spend time to work out estimates for your additional costs including lease payments, fuel and fleet maintenance. Will managing the fleet be a full time job? If yes then add in the costs for an additional salaried employee. If the costs make it unfeasible you can consider paying your employees an allowance toward a  company car. The employee then leases direct saving you the worry of having to manage a business fleet.

Either approach will still require consideration of the type of insurance needed for the fleet business vehicles. This will depend on the vehicle use and your broker will be able to advise you further on the options for your individual business requirements.

Small fleet insurance will provide cover of all your business vehicles under one policy. The details of the policy will determine the costs. The more flexibility in the insurance conditions the more expensive, but flexibility may be a requirement that your business needs. With large fleets business fleet insurance will provide cover for different vehicle categories for example salesmen cars, delivery cars, vans or even large trucks.

Whichever route you choose to spend time selecting the fleet manufacturer provider based insurance categories and the costs to repair and maintain that particular fleet model.

Checklist to save money on fleet policy costs

Compare fleet insurance have complied a checklist to help you ensure that you have taken all the necessary steps to keep your fleet costs in check.