Category Archives for "UK Fleet news"

November 2, 2018

Falling Asleep Major Cause of Accidents

Falling Asleep Whilst Driving is Avoidable

Figures released by a survey carried out by the AA in the UK  reveal that as many as 1 in 8 drivers have fallen asleep whilst driving.  The AA charatible trust also discovered that many more have been scared that they would doze off due to tiredness.

This type of accident is more likely to very serious due to the fact that no preventative action was taken to lessen impact or avoid obstacles. The costs are excessive and it the insurer that must cover these costs and may be in range of 7 figures if life has been lost. 

It may come as a surprise that you are liable. If you fall asleep you will be prosecuted and can face serious charges, fines  and penalties. After that the you will find it very difficult if not impossible to get any level of cover in the future.

Don’t let tiredness creep up on you. Stop. Take a break

The AA Charitable Trust

If you are a fleet manager think how this type of accident could negatively impact your fleet insurance costs. Take time to consider if any of your drivers are at risk, regardless plan some inhouse awareness training of the likelihood of serious outcomes if they were to become one of these statistics.  Awarness can only help reduce this avoidable accident cause.

Take preventaive Steps. 

  • Take regular brea​​​​ks and limit the number
  • Feeling tired pull over to rest station and rest until the drowsiness recedes.
  • If you are planning a long journey , get to bed early the night before.  
  • If the drive is monotonous listen to some music and keep alert to dangers
  • Share the driving: Every 2 hours or less pull over and swap drivers.
  • Driving fast requires more concentration and will tire you quicker so no speeding.
  • Avoid night driving especially between midnight and 06:00 as your body has been conditioned to sleep during these hours.

Be attuned to the danger signs

  • Losing f​​​​ocus on task of driving, mind easily distracted.
  • Feeling irate and restless.
  • Crossing over into wrong lane.
  • Yawning and eye rubbing, hard to keep eyes open.
  • Making unusual driving mistakes.
October 20, 2018

Fleet Management CheckList

fleet company policy

Fleet Management Checklist

The list below compiled by Compare Fleet Insurance is not exhaustive, but you can treat it as a good starting point to review your existing company fleet management procedures and policies.


  • 1
    Do you have a supplier lease agreement in place for acquisition of company vehicles?
  • 2
    Is vehicle safety and cost of repair a factor in purchase decisions?
  • 3
    Do you consider the insurance category during the purchase process?
  • 4
    Do you have a  vehicle replacement arrangement with the fleet supplier or company in charge of vehicle maintenance and repair? 


  • 1
    Have you appointed one person with the necessary skill set to manage the company fleet?
  • 2
    Are staff members made aware of their responsibilities in regards to your fleet policy?
  • 3
    Are all drivers fully aware of the consequences for not following company policy?

Company Fleet Policy

  • 1
    Has senior management endorsed the company fleet running policy including the company fleet insurance policy?
  • 2
    Does your staff induction program include education on the company fleet policy and an employee's responsibilities? 

Driver Training & Education

  • 1
    Do you have a driver improvement education program?
  • 2
    Do you employ software to detect and inform on areas for driver improvement?  
  • 3
    Do you monitor drivers with higher than normal accident rates, do you provide additional training for these identified drivers?

Inspection and regular Maintenance

  • 1
    Have your drivers been trained on carrying out regular safety and vehicle maintenance checks?
  • 2
    Do you maintain a history of maintenance and repair at vehicle level?
  • 3
    Do you outsource vehicle fleet repair to a national company?
  • 4
    Do you have separate agreements for specialist repair service take for example windscreen repair?
  • 5
    Are drivers expected to perform checks prior to taking vehicles out each day, take for  example head and tail light checks, tyre checks and fluid level checks.

In summary following the above checklist will ensure that you focus on the important elements of fleet management, but it is not exhaustive.

October 9, 2018

Glossary Jargon of Fleet Cars

Glosssary of Fleet terms

The Glossary Jargon of Fleet and Company Vehicles

The world of fleet management and fleet insurance comes with its fair share of jargon. They key terms that will crop up again and again include:

Benefit in Kind : These are extras or perks that are given to an employee the company car being the most cited example, but could also include prizes given by the company. 

Benefit in Kind Tax :  Company car tax is calculated based not only their list price, but also the fuel type and the CO2 emissions. 

Grey FleetThis is the term used for a vehicle that is being used for business, but not owned by the company. For example the vehicles is owned by the employee or a private rental. 

MID: Motor Insurance Database - A central record of all insured vehicles on the roads in the UK that is managed by the Motor Insurers Bureau.  

MID: The Motor Insurance Database contains a central record of all UK insured vehicles updated daily by insurance brokers and accessible via the cloud. The database is maintained by the UK  Bureau of motor Insurers.

Mileage Pooling : Being able to offset low mileage cars that have exceeded site limits imposed on miles driven per annum. 

P11D Value : This  value is used to calculate the amount of company tax that you are liable for. The price comprises of the vehicle list price delivery charges plus VAT. 

PCH : A method of car leasing without ever actually owning the vehicle. The approach is to make an upfront payment followed by monthly payments. An option to buy outright is normally available at the end of payment period. 

Telematics : This a device with a GPS component that enables tracking over the internet or the cloud. Key features include the storing of data that can then be sued to help improve driving of and optium routes when route planning.

VED : Better know as Vehicle Excise Duty is annual tax levied on the vehicle owner. As of April 2017 it is derived from the CO2 emissions level and list price. If your vehicle has zero CO2 emissions the good news is that you pay zero tax.  

VIN – Vehicle Identification Number – A unique number that’s assigned to vehicles during the manufacturing process. VIN numbers are used to do HPI checks to determine the history of a vehicle.

VIN – The is a unique number that identifies each vehicle and is assigned by the manufacturer. These are checked to determine the true history of a vehicle and should be checked before the purchase of any vehicle.

September 26, 2018

A review of TomTom Telematics Webfleet SaaS solution

SaaS Tom Tom Fleet Management

With the advent of cloud computing your company no longer needs to invest in costly computer hardware and the associated costs of providing an air con room and technical staff. Take the advice of Compare Fleet Insurance and simply search for fleet management and SaaS.

What is SaaS

SaaS is an acronym for software as a service. Which means you no longer buy and host the software, but take advantage of cloud computing and remotely login to the service and let the hosting company take care of software updates and uptime etc.  

So, if you wish to save your company money without a big upfront investment check what services are available under the SaaS model within the fleet management arena.

Costs reduced by a whopping GBP30,000 per annum 

One such provider of fleet management as a cloud service has helped shave off GBP30,000 in fleet costs for Zip Water UK.

Interested? The product from TomTom is named webfleet and incorporates the OptiDrive 360 solution. One big plus of OptiDrive is that it is able to provide real time feedback to drivers on ways to improve their driving and thus reduce the likelihood of being in an accident. 

The benefits have been witnessed by Zip Water UK, see that statement from their fleet manager below. Zip Water run a 120 strong mixed fleet comprising of multiple cars and vans.

".. we have seen a demonstrable improvement in fleet mpg, along with a sizeable reduction in our vehicle maintenance bills, including tyres and brake wear"

Graham Short, fleet manager

Zip Water UK

Another selling point should it be needed is an end to the time consuming manual completion of driver log sheets.  Instead use an app feature that lets you complete this with the assistance of your mobile device. This greatly reduces both paperwork and the time needed at the end of the work day.

September 1, 2018

Majority of large UK fleets now adopting telematics

telematic device

Is your company using technology to reduce fleet insurance and related costs?  Research carried out by UK company Arval shows that more and more fleet companies are employing the help of telematic data to reduce fleet costs. The data collected enables fleet managers to make smart decisions based on information provided by these recording devices.

A major survey of UK fleet managers carried out by Arval  found the key reasons for introducing fleet telematics were as follows: “improving driver safety’ (87%), ‘improving driver behaviour’ (875%), ‘reducing fleet costs’ (75%) and ‘optimising journeys’ (70%)”

The attraction of telematics is that the collection of big data can be used to improve not only drivers behaviour, but can also be used to help optimise route planning. 

Why the big uptake? Apart from the above the cost barrier has fallen significantly making it easier to recover costs over a shorter period of time. In addition the strides being made in machine learning enables the data to be used predictivaley. For example predict driver the types of driver behaviour that is likely to lead to accidents.

The data collected can be used to intelligently plan optimal routes thus costs associated with time on the road.

Big data is analysed to provide information on ways to reduce fleet accidents thereby increasing driver safety. This information can then be used to pinpoint specific areas of weakness at individual driver level. This is achieved to some extent by the intelligent analysis of data provided by the telematic device(s) and with the help of machine learning algorithms enables ongoing improvement in these and other key areas of keeping fleet costs down.

This is achieved to some extent by the intelligent analysis of data provided by the telematic device(s) and with the help of machine learning algorithms which enables ongoing improvement in these and other key areas that result in lower costs. If you are using telemric then ask you broker for telematic fleet insurance which will be cheaper than standard cover.