Fleet Management CheckList

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Fleet Management Checklist

The list below compiled by Compare Fleet Insurance is not exhaustive, but you can treat it as a good starting point to review your existing company fleet management procedures and policies.

Purchasing

  • 1
    Do you have a supplier lease agreement in place for acquisition of company vehicles?
  • 2
    Is vehicle safety and cost of repair a factor in purchase decisions?
  • 3
    Do you consider the insurance category during the purchase process?
  • 4
    Do you have a  vehicle replacement arrangement with the fleet supplier or company in charge of vehicle maintenance and repair? 

Accountability

  • 1
    Have you appointed one person with the necessary skill set to manage the company fleet?
  • 2
    Are staff members made aware of their responsibilities with regard to your fleet policy?
  • 3
    Are all drivers fully aware of the consequences for not following company policy?

Company Fleet Policy

  • 1
    Has senior management endorsed the company fleet running policy including the company fleet insurance policy?
  • 2
    Does your staff induction program include education on the company fleet policy and an employee's responsibilities? 

Driver Training & Education

  • 1
    Do you have a driver improvement education program?
  • 2
    Do you employ software to detect and inform on areas for driver improvement?  
  • 3
    Do you monitor drivers with higher than normal accident rates, do you provide additional training for these identified drivers?

Inspection and regular Maintenance

  • 1
    Have your drivers been trained on carrying out regular safety and vehicle maintenance checks?
  • 2
    Do you maintain a history of maintenance and repair at vehicle level?
  • 3
    Do you outsource vehicle fleet repair to a national company?
  • 4
    Do you have separate agreements for specialist repair service take for example windscreen repair?
  • 5
    Are drivers expected to perform checks prior to taking vehicles out each day, take for  example head and tail light checks, tyre checks and fluid level checks.

In summary following the above checklist will ensure that you focus on the important elements of fleet management, but it is not exhaustive.